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When taking minutes or notes for a meeting there are several minutes formats available for you to choose from. Minutes are supposed to be the official written records from your meetings. Minutes or protocols should not be a record of the discussion that took place but more a consensus or decision for each topic discussed (unless you are using verbatim minutes). The minutes layout you choose can depend on the formality of your meetings and culture within your organization. Here is a short description of some common minutes formats and minutes templates. Bạn đang xem: Meeting minutes là gì
Action Minutes
Action minutes or decision-only minutes exclude any discussions that went into making the decision and capture the conclusion and/or action for a topic to be taken. The action minutes provide an executive overview of decisions within a meeting. Action minutes are often required in meetings such as board, councils or hearing meetings. If you are running committee meetings, management meetings, staff meetings or similar you should look at discussion minutes below. Here are some FREE action minutes templates:
Download Action Minutes Template Here
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Discussion Minutes
Discussion minutes or anecdotal minutes are records of the consensus of the discussions that lead to the decisions and decisions/actions required. Discussion minutes are recommended in most cases. The note taker should include significant points made by the group and refrain from recording personal comments. The chair of the meeting can help the note taker by summarizing discussions before moving to the next topic. Alternatively, the note taker can display notes on a projector to ensure people consent with the records. Here are some FREE discussion minutes templates:
Download Discussion Minutes Template Here
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Verbatim Minutes
Verbatim minutes are a word for word written transcript of who stated what during meetings. Verbatim minutes are often very lengthy and difficult to overview. They are rarely used unless required by law, in public hearings or congress. Capturing verbatim minutes is difficult for the note taker and recording the conversation with a microphone could be very helpful for proof-reading minutes. As opposed to action and discussion minutes, verbatim minutes focus on individual’s comments and not the general consensus.
Chuyên mục: Hỏi Đáp
When taking minutes or notes for a meeting there are several minutes formats available for you lớn choose from. Minutes are supposed lớn be the official written records from your meetings. Minutes or protocols should not be a record of the discussion that took place but more a consensus or decision for each topic discussed (unless you are using verbatim minutes). The minutes layout you choose can depend on the formality of your meetings và culture within your organization. Here is a short description of some common minutes formats và minutes templates.
Bài Viết: Meeting minutes là gì
Bạn đang xem: Meeting minutes là gì
Action Minutes
Action minutes or decision-only minutes exclude any discussions that went into making the decision và capture the conclusion và/or action for a topic lớn be taken. The action minutes provide an executive overview of decisions within a meeting. Action minutes are often required in meetings such as board, councils or hearing meetings. If you are running committee meetings, management meetings, staff meetings or similar you should look at discussion minutes below. Here are some FREE action minutes templates:
Tải về Action Minutes Template Here
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Discussion Minutes
Discussion minutes or anecdotal minutes are records of the consensus of the discussions that lead lớn the decisions và decisions/actions required. Discussion minutes are recommended in most cases. The note taker should include significant points made by the group và refrain from recording personal comments. The chair of the meeting can help the note taker by summarizing discussions before moving lớn the next topic. Alternatively, the note taker can display notes on a projector lớn ensure people consent with the records. Here are some FREE discussion minutes templates:
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Verbatim Minutes
Verbatim minutes are a word for word written transcript of who stated what during meetings. Verbatim minutes are often very lengthy và difficult lớn overview. They are rarely used unless required by law, in public hearings or congress. Capturing verbatim minutes is difficult for the note taker và recording the conversation with a microphone could be very helpful for proof-reading minutes. As opposed lớn action và discussion minutes, verbatim minutes focus on individual’s comments và not the general consensus.
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Bài Viết: Meeting Minutes Là Gì – The Minutes Of A Meeting Là Gì
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Nguồn Blog là gì: //luyenkimmau.com.vn Meeting Minutes Là Gì – The Minutes Of A Meeting Là Gì
Meeting minutes are notes that are recorded during a meeting. They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. The minutes of a meeting are usually taken by a designated member of the group. Their task is to provide an accurate record of what transpired during the meeting.Bạn đang xem: Meeting minutes là gì
Steps Involved in Recording Meeting Minutes
There are five main steps involved in recording the minutes of a meeting. They are:
Pre-planningRecord-takingWriting or transcribing the minutesSharing meeting minutesFiling or storage of minutes for referencing in the futurePre-PlanningIf a meeting is well-planned in advance, taking minutes will be a lot easier. That said, the chairpersonCEOA CEO, short for Chief Executive Officer, is the highest-ranking individual in a company or organization. The CEO is responsible for the overall success of an organization and for making top-level managerial decisions. Read a job description and the secretary or minutes-recorder should work together to determine the agenda of the meeting beforehand. For example, the person recording minutes could work with the chair to draft a document that will serve as an agenda and provide the format for the meeting.
Bạn đang xem: Action minutes example: everything you need to know
Meeting Agenda
If it’s not possible for the chair and secretary to meet and come up with a draft, then it’s up to the secretary to get a copy of the agenda before the meeting starts. The meeting agenda will serve as a guide for how to take notes and prepare the minutes. In addition, the agenda also includes other details, which need to be incorporated in the minutes. They include:
Names of all the members present – includes guests and speakersDocuments that may be handed out as the meeting progresses, such as copies of a list of proposals to be voted onExpectations
When an individual is chosen as the minutes recorder, it’s important for them to know what is expected of them. Therefore, the individual should approach the chair of the committee and ask what their role in the meeting will be. For example, if the meeting will involve proposing motionsProxy VoteA Proxy Vote is a delegation of voting authority to a representative on behalf of the original vote-holder. The party who receives the authority to vote is known as the Proxy and the original vote-holder is known as the Principal. The concept is important in financial markets and particularly with public companies, the designated member should inquire as to whether he should include the names of those proposing motions and those seconding.
What to Include in Meeting Minutes
Before recording any details, a designated minutes recorder should familiarize themselves with the type of information that they should record. A group may be using a specific format to record notes but, overall, the minutes of a meeting typically include the following details:
Date and time the meeting happenedNames of attendees, as well as absent participantsAcceptance of, or amendments made to, the previous meeting’s minutesDecisions made regarding each item on the agenda, such as:Activities undertaken or agreed uponNext stepsMotions accepted or rejectedNew businessDate and time of the next meetingThe Process of Writing Meeting Minutes
When the meeting ends, the individual tasked with writing minutes should get all the resources he needs to write up the minutes in a clear, presentable way. Here are some tips to consider:
Once the meeting ends, don’t take too long to write the minutes. This way, everything that took place in the meeting is still fresh in your mind.Review the outline that had been created earlier and make adjustments where necessary. This might include adding extra information or clarifying some of the issues raised. Also, check to see that all verdicts, activities, and motions were clearly recorded.Revise the minutes and ensure they’re brief but clear.Distributing the Meeting Minutes
For example, if the minutes recorder was documenting the minutes using Microsoft Word, which does not offer online sharing, then they might consider using Google docs, which offers a way of sharing documents online with other users.
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The recorder is also supposed to save a copy of the meeting minutes for future reference. Most companies store their minutes online – either in Google Docs or OneDrive.
Key Takeaway
Meeting minutes are important because they are used to document the key issues raised during a meeting. For example, effective minutes can state the approaches that were proposed to solve a particular problem and the main reason why members choose one method over the other.
The minutes of the meeting can be recorded manually or on an electronic device such as a laptop or iPad. After the meeting, the recorder reviews the minutes and makes edits where necessary. The meeting minutes are then shared with the group participants. Apart from distribution, the minutes are also saved for future reference.
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