If you are printing multiple copies of a document and want the pages to be sorted

You can print the print data of multiple pages and put them into one complete set.

• Some applications may not be available.

For Windows PCL printer driver

1. Open the file to be printed.
2. Click [Print] from the [File] menu.
3. Click [Preferences].
4. Select the [Job Options] tab.
5. Input the number of copies in [Copies], and check [Collate].
6. Specify other settings as necessary, and click [OK].
7. Click [Print] in the [Print] screen.

For Windows PS printer driver

1. Open the file to be printed.
2. Click [Print] from the [File] menu.
3. Click [Preferences].
4. Input the number of copies in [Copies] of the [Job Options] tab, and check [Collate].
5. Specify other settings as necessary, and click [OK].

6. Click [Print] in the [Print] screen.

• Turn off the Collate function in the application.
  If the Collate function is on in the application, you can print without using the memory of this machine.

For macOS

1. Open the file to be printed.
2. Select [Print] from the [File] menu.
3. Input the number of copies in [Copies].
4. Select the [Paper Handing] panel, and uncheck [Collate pages].
5. Select the [Print Setup] panel, and check [Collate] in the [Paper Setup] tab.

6. Specify other settings as necessary, and click [Print].

• If there is no detail settings displayed in the [Print] screen, click [Show details] at the bottom of the screen.
• If [Collate] is checked in the [Paper Handing] panel, you can print without using the memory of this machine.

Hi, we recently encountered problems with printing multi-section documents.

For example:

a document with 3 sections, 10 pages each. I want to print pages from 5 to 15.

Print >Settings > [Custom Print] > Pages: 5-15 > Print. Done.

That always worked but it stopped now. The pages are not printed at all and there is no error message nor anything else.

[Print All Pages] works. [Print Current Page] works. No problems with documents without sections. All other programs print normally as usual.

The only solution I figured so far is to specify section numbers like p5s1-p15s2. But it is tedious and almost impossible with big documents having many sections.

As a workaround it can be printed from a PDF export but there are some minor quality issues. The prints don't look the same.

The same problem appeared on several computers. I don't know exactly when it started. Probably with some updates at the start of the year 2021.

Is it some kind of intentional change or a bug?

Is there any way to just print range of pages regardless of sections?

Version: MS Office Professional Plus 2016 (16.0.13530.20132) 64bit

Thanks.

Reverse

Printers usually print the first page first, and the last page last, so the pages end up in reverse order when you pick them up.

To reverse the order:

1. Press the menu button in the top-right corner of the window and press the Print button.

2. In the General tab of the Print window under Copies, check Reverse. The last page will be printed first, and so on.

Collate

If you are printing more than one copy of the document, the print outs will be grouped by page number by default. (e.g. The copies of page one come out, then the copies of page two, etc.) Collating will make each copy come out with its pages grouped together.

To collate:

1. Press the menu button in the top-right corner of the window and press the Print button.

2. In the General tab of the Print window under Copies check Collate.

Written by Allen Wyatt (last updated May 27, 2022)
This tip applies to Word 2007, 2010, and 2013

Fran's school has upgraded to Word 2010 and Windows 7 recently. The staff is trying to print multiple documents in alphabetical order. All of the documents print, but not in the sorted order. Fran wonders how they can print multiple documents in alphabetical order by file name.

Potential answers to this issue depend on whether you are printing from within Word or within Windows. If you are printing within Word, you may need to rely on a third-party add-on to manage the order in which documents are printed. You can find a free batch printer at Graham Mayor's site:

//www.gmayor.com/Batch_Print.htm

1. If you are printing in Windows, then you may want to try this trick:
2. Open a folder that contains all the documents you want to print.
3. Using the tools in the folder window, sort the documents so they are in the order in which you want them printed.
4. Select all the documents to be printed.
5. Right click on the first document in the selection set. (It has to be the first document, not some other document in the set.) Windows displays a Context menu.
6. Choose Print from the Context menu.

At this point Windows starts to print all your documents. It supposedly works through the documents in the selection set starting the document on which you right-clicked. (Thus, the importance of step 5.) This should print your documents in the desired sorted order.

If that doesn't work for you, then you may want to consider a third-party utility program to do the printing. There are many available; these two may do the trick for you:

//www.print-conductor.com/ //usefulsoft.com/remote-queue-manager/

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13256) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What will you click if you are sorting pages and printing multiple copies of a document?

When printing multiple copies of a document which option will group consecutive pages together?

What does collate mean when printing multiple copies?

What is sorting in printing?