Continuing our Excel Keyboard Shortcut series - there is a keyboard short cut to create a default chart in Excel. While that shortcut is great if your job is to create a clustered column chart, what if you want to create some other type of chart in response to pressing Alt + F1? Show
Select some data. Press Alt + F1. You get a chart of the data. You might remember F11 doing the same thing. But F11 creates the chart as a chart sheet. Alt + F1 embeds the chart in the current sheet. Watch VideoVideo TranscriptLearn Excel From MrExcel, Podcast Episode 2134: Continuing Our Favorite Keyboard Shortcuts. If you need to quickly create a chart, just select the data and ALT+F1. Now, back in the day, this was F11 but that would create its own chart sheet, still creates its own chart sheet, but ALT+F1 creates this clustered column chart. Now, what if your job is not to create clustered column charts? Well, then we'll go to the chart, we'll right-click and say CHANGE CHART TYPE, choose the chart type that you’d like to create, and maybe create bar charts or something like that, click OK and then we're going to save this as a template, SAVE AS TEMPLATE, and then I will call it PODCAST2134, like that, and then, the next time I have to create a chart, we’ll select the data, we'll go into INSERT, ALL CHARTS, go to TEMPLATES, and then find PODCAST2134, right there. We're going to right click and choose SET AS DEFAULT CHART. That is what we're going to get when we press ALT+F1. So, the next time I have to create a chart, I just select the data, ALT+F1, and I will get the bar chart, and of course you can customize this as much as you want before you set the template. Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. Notes:
WindowsmacOSiOSAndroidWeb This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows. Notes:
In this topicFrequently used shortcutsThis table lists the most frequently used shortcuts in Excel. To do this Press Close a workbook. Ctrl+W Open a workbook. Ctrl+O Go to the Home tab. Alt+H Save a workbook. Ctrl+S Copy selection. Ctrl+C Paste selection. Ctrl+V Undo recent action. Ctrl+Z Remove cell contents. Delete Choose a fill color. Alt+H, H Cut selection. Ctrl+X Go to the Insert tab. Alt+N Apply bold formatting. Ctrl+B Center align cell contents. Alt+H, A, C Go to the Page Layout tab. Alt+P Go to the Data tab. Alt+A Go to the View tab. Alt+W Open the context menu. Shift+F10 or Windows Menu key Add borders. Alt+H, B Delete column. Alt+H, D, C Go to the Formula tab. Alt+M Hide the selected rows. Ctrl+9 Hide the selected columns. Ctrl+0 Ribbon keyboard shortcutsThe ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below. You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab. Depending on the version of Microsoft 365 you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary. In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys, for example, E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft 365. If you know the entire key sequence, go ahead, and use it. If you don't know the sequence, press Esc and use Key Tips instead. Use the Access keys for ribbon tabsTo go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the worksheet. To do this Press Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content. Alt+Q, then enter the search term. Open the File menu. Alt+F Open the Home tab and format text and numbers and use the Find tool. Alt+H Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. Alt+N Open the Page Layout tab and work with themes, page setup, scale, and alignment. Alt+P Open the Formulas tab and insert, trace, and customize functions and calculations. Alt+M Open the Data tab and connect to, sort, filter, analyze, and work with data. Alt+A Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks. Alt+R Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. Alt+W Work in the ribbon with the keyboardTo do this Press Select the active tab on the ribbon and activate the access keys. Alt or F10. To move to a different tab, use access keys or the arrow keys. Move the focus to commands on the ribbon. Tab key or Shift+Tab Move down, up, left, or right, respectively, among the items on the ribbon. Arrow keys Show the tooltip for the ribbon element currently in focus. Ctrl+Shift+F10 Activate a selected button. Spacebar or Enter Open the list for a selected command. Down arrow key Open the menu for a selected button. Alt+Down arrow key When a menu or submenu is open, move to the next command. Down arrow key Expand or collapse the ribbon. Ctrl+F1 Open a context menu. Shift+F10 Or, on a Windows keyboard, the Windows Menu key (usually between the Alt Gr and right Ctrl keys) Move to the submenu when a main menu is open or selected. Left arrow key Move from one group of controls to another. Ctrl+Left or Right arrow key Keyboard shortcuts for navigating in cellsTo do this Press Move to the previous cell in a worksheet or the previous option in a dialog box. Shift+Tab Move one cell up in a worksheet. Up arrow key Move one cell down in a worksheet. Down arrow key Move one cell left in a worksheet. Left arrow key Move one cell right in a worksheet. Right arrow key Move to the edge of the current data region in a worksheet. Ctrl+Arrow key Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. End, Arrow key Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. Ctrl+End Extend the selection of cells to the last used cell on the worksheet (lower-right corner). Ctrl+Shift+End Move to the cell in the upper-left corner of the window when Scroll lock is turned on. Home+Scroll lock Move to the beginning of a worksheet. Ctrl+Home Move one screen down in a worksheet. Page down Move to the next sheet in a workbook. Ctrl+Page down Move one screen to the right in a worksheet. Alt+Page down Move one screen up in a worksheet. Page up Move one screen to the left in a worksheet. Alt+Page up Move to the previous sheet in a workbook. Ctrl+Page up Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. Tab key Open the list of validation choices on a cell that has data validation option applied to it. Alt+Down arrow key Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5, then the Tab key repeatedly Exit the floating shape navigation and return to the normal navigation. Esc Scroll horizontally. Ctrl+Shift, then scroll your mouse wheel up to go left, down to go right Zoom in. Ctrl+Alt+Equal sign ( = ) Zoom out. Ctrl+Alt+Minus sign (-) Keyboard shortcuts for formatting cellsTo do this Press Open the Format Cells dialog box. Ctrl+1 Format fonts in the Format Cells dialog box. Ctrl+Shift+F or Ctrl+Shift+P Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. F2 Insert a note. Open and edit a cell note. Shift+F2 Shift+F2 Insert a threaded comment. Open and reply to a threaded comment. Ctrl+Shift+F2 Ctrl+Shift+F2 Open the Insert dialog box to insert blank cells. Ctrl+Shift+Plus sign (+) Open the Delete dialog box to delete selected cells. Ctrl+Minus sign (-) Enter the current time. Ctrl+Shift+Colon (:) Enter the current date. Ctrl+Semicolon (;) Switch between displaying cell values or formulas in the worksheet. Ctrl+Grave accent (`) Copy a formula from the cell above the active cell into the cell or the formula bar. Ctrl+Apostrophe (') Move the selected cells. Ctrl+X Copy the selected cells. Ctrl+C Paste content at the insertion point, replacing any selection. Ctrl+V Open the Paste Special dialog box. Ctrl+Alt+V Italicize text or remove italic formatting. Ctrl+I or Ctrl+3 Bold text or remove bold formatting. Ctrl+B or Ctrl+2 Underline text or remove underline. Ctrl+U or Ctrl+4 Apply or remove strikethrough formatting. Ctrl+5 Switch between hiding objects, displaying objects, and displaying placeholders for objects. Ctrl+6 Apply an outline border to the selected cells. Ctrl+Shift+Ampersand sign (&) Remove the outline border from the selected cells. Ctrl+Shift+Underscore (_) Display or hide the outline symbols. Ctrl+8 Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Ctrl+D Apply the General number format. Ctrl+Shift+Tilde sign (~) Apply the Currency format with two decimal places (negative numbers in parentheses). Ctrl+Shift+Dollar sign ($) Apply the Percentage format with no decimal places. Ctrl+Shift+Percent sign (%) Apply the Scientific number format with two decimal places. Ctrl+Shift+Caret sign (^) Apply the Date format with the day, month, and year. Ctrl+Shift+Number sign (#) Apply the Time format with the hour and minute, and AM or PM. Ctrl+Shift+At sign (@) Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Ctrl+Shift+Exclamation point (!) Open the Insert hyperlink dialog box. Ctrl+K Check spelling in the active worksheet or selected range. F7 Display the Quick Analysis options for selected cells that contain data. Ctrl+Q Display the Create Table dialog box. Ctrl+L or Ctrl+T Open the Workbook Statistics dialog box. Ctrl+Shift+G Keyboard shortcuts in the Paste Special dialog box in Excel 2013In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog box. Tip: You can also select Home > Paste > Paste Special. To pick an option in the dialog box, press the underlined letter for that option. For example, press the letter C to pick the Comments option. To do this Press Paste all cell contents and formatting. A Paste only the formulas as entered in the formula bar. F Paste only the values (not the formulas). V Paste only the copied formatting. T Paste only comments and notes attached to the cell. C Paste only the data validation settings from copied cells. N Paste all cell contents and formatting from copied cells. H Paste all cell contents without borders. X Paste only column widths from copied cells. W Paste only formulas and number formats from copied cells. R Paste only the values (not formulas) and number formats from copied cells. U Keyboard shortcuts for making selections and performing actionsTo do this Press Select the entire worksheet. Ctrl+A or Ctrl+Shift+Spacebar Select the current and next sheet in a workbook. Ctrl+Shift+Page down Select the current and previous sheet in a workbook. Ctrl+Shift+Page up Extend the selection of cells by one cell. Shift+Arrow key Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. Ctrl+Shift+Arrow key Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. F8 Add a non-adjacent cell or range to a selection of cells by using the arrow keys. Shift+F8 Start a new line in the same cell. Alt+Enter Fill the selected cell range with the current entry. Ctrl+Enter Complete a cell entry and select the cell above. Shift+Enter Select an entire column in a worksheet. Ctrl+Spacebar Select an entire row in a worksheet. Shift+Spacebar Select all objects on a worksheet when an object is selected. Ctrl+Shift+Spacebar Extend the selection of cells to the beginning of the worksheet. Ctrl+Shift+Home Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. Ctrl+A or Ctrl+Shift+Spacebar Select the current region around the active cell. Ctrl+Shift+Asterisk sign (*) Select the first command on the menu when a menu or submenu is visible. Home Repeat the last command or action, if possible. Ctrl+Y Undo the last action. Ctrl+Z Expand grouped rows or columns. While hovering over the collapsed items, press and hold the Shift key and scroll down. Collapse grouped rows or columns. While hovering over the expanded items, press and hold the Shift key and scroll up. Keyboard shortcuts for working with data, functions, and the formula barTo do this Press Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. F2 Expand or collapse the formula bar. Ctrl+Shift+U Cancel an entry in the cell or formula bar. Esc Complete an entry in the formula bar and select the cell below. Enter Move the cursor to the end of the text when in the formula bar. Ctrl+End Select all text in the formula bar from the cursor position to the end. Ctrl+Shift+End Calculate all worksheets in all open workbooks. F9 Calculate the active worksheet. Shift+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Ctrl+Alt+F9 Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. Ctrl+Alt+Shift+F9 Display the menu or message for an Error Checking button. Alt+Shift+F10 Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula. Ctrl+A Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. Ctrl+Shift+A Insert the AutoSum formula Alt+Equal sign ( = ) Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column Ctrl+E Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. F4 Insert a function. Shift+F3 Copy the value from the cell above the active cell into the cell or the formula bar. Ctrl+Shift+Straight quotation mark (") Create an embedded chart of the data in the current range. Alt+F1 Create a chart of the data in the current range in a separate Chart sheet. F11 Define a name to use in references. Alt+M, M, D Paste a name from the Paste Name dialog box (if names have been defined in the workbook). F3 Move to the first field in the next record of a data form. Enter Create, run, edit, or delete a macro. Alt+F8 Open the Microsoft Visual Basic For Applications Editor. Alt+F11 Open the Power Query Editor Alt+F12 Keyboard shortcuts for refreshing external dataUse the following keys to refresh data from external data sources. To do this Press Stop a refresh operation. Esc Refresh data in the current worksheet. Ctrl+F5 Refresh all data in the workbook. Ctrl+Alt+F5 Power Pivot keyboard shortcutsUse the following keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and Excel 2013. To do this Press Open the context menu for the selected cell, column, or row. Shift+F10 Select the entire table. Ctrl+A Copy selected data. Ctrl+C Delete the table. Ctrl+D Move the table. Ctrl+M Rename the table. Ctrl+R Save the file. Ctrl+S Redo the last action. Ctrl+Y Undo the last action. Ctrl+Z Select the current column. Ctrl+Spacebar Select the current row. Shift+Spacebar Select all cells from the current location to the last cell of the column. Shift+Page down Select all cells from the current location to the first cell of the column. Shift+Page up Select all cells from the current location to the last cell of the row. Shift+End Select all cells from the current location to the first cell of the row. Shift+Home Move to the previous table. Ctrl+Page up Move to the next table. Ctrl+Page down Move to the first cell in the upper-left corner of selected table. Ctrl+Home Move to the last cell in the lower-right corner of selected table. Ctrl+End Move to the first cell of the selected row. Ctrl+Left arrow key Move to the last cell of the selected row. Ctrl+Right arrow key Move to the first cell of the selected column. Ctrl+Up arrow key Move to the last cell of selected column. Ctrl+Down arrow key Close a dialog box or cancel a process, such as a paste operation. Ctrl+Esc Open the AutoFilter Menu dialog box. Alt+Down arrow key Open the Go To dialog box. F5 Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. F9
Function keysKey Description F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
F11
F12
Other useful shortcut keysKey Description Alt
For example,
Arrow keys
Backspace
Delete
End
Enter
Esc
Home
Page down
Page up
Shift
Spacebar
Tab key
See alsoExcel help & learning This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac. Notes:
In this topicFrequently used shortcutsThis table itemizes the most frequently used shortcuts in Excel for Mac. To do this Press Paste selection. +Vor Control+V Copy selection. +Cor Control+C Clear selection. Delete Save workbook. +Sor Control+S Undo action. +Zor Control+Z Redo action. +Yor Control+Y or +Shift+Z Cut selection. +Xor Control+X or Shift+ Apply bold formatting. +Bor Control+B Print workbook. +Por Control+P Open Visual Basic. Option+F11 Fill cells down. +Dor Control+D Fill cells right. +Ror Control+R Insert cells. Control+Shift+Equal sign ( = ) Delete cells. +Hyphen (-)or Control+Hyphen (-) Calculate all open workbooks. +Equal sign ( = )or F9 Close window. +Wor Control+W Quit Excel. +QDisplay the Go To dialog box. Control+G Display the Format Cells dialog box. +1or Control+1 Display the Replace dialog box. Control+H Use Paste Special. +Control+Vor Control+Option+V or +Option+V Apply underline formatting. +UApply italic formatting. +Ior Control+I Open a new blank workbook. +Nor Control+N Create a new workbook from template. +Shift+PDisplay the Save As dialog box. +Shift+Sor F12 Display the Help window. F1 Select all. +Aor +Shift+Spacebar Add or remove a filter. +Shift+For Control+Shift+L Minimize or maximize the ribbon tabs. +Option+RDisplay the Open dialog box. +Oor Control+O Check spelling. F7 Open the thesaurus. Shift+F7 Display the Formula Builder. Shift+F3 Open the Define Name dialog box. +F3Insert or reply to a threaded comment. +ReturnOpen the Create names dialog box. +Shift+F3Insert a new sheet. * Shift+F11 Print preview. +Por Control+P Shortcut conflictsSome Windows keyboard shortcuts conflict with the corresponding default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk (*). To use these shortcuts, you might have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. Change system preferences for keyboard shortcuts with the mouse
Work in windows and dialog boxesTo do this Press Expand or minimize the ribbon. +Option+RSwitch to full screen view. +Control+FSwitch to the next application. +TabSwitch to the previous application. Shift+ +TabClose the active workbook window. +WTake a screenshot and save it on your desktop. Shift+ +3Minimize the active window. Control+F9 Maximize or restore the active window. Control+F10 Hide Excel. +HMove to the next box, option, control, or command. Tab key Move to the previous box, option, control, or command. Shift+Tab Exit a dialog box or cancel an action. Esc Perform the action assigned to the default button (the button with the bold outline). Return Cancel the command and close the dialog box or menu. Esc Move and scroll in a sheet or workbookTo do this Press Move one cell up, down, left, or right. Arrow keys Move to the edge of the current data region. +Arrow keyMove to the beginning of the row. Home Move to the beginning of the sheet. Control+Home Move to the last cell in use on the sheet. Control+End Move down one screen. Page down Move up one screen. Page up Move one screen to the right. Option+Page down Move one screen to the left. Option+Page up Move to the next sheet in the workbook. Control+Page down Move to the previous sheet in the workbook. Control+Page down Scroll to display the active cell. Control+Delete Display the Go To dialog box. Control+G Display the Find dialog box. Control+F Access search (when in a cell or when a cell is selected). +FMove between unlocked cells on a protected sheet. Tab key Scroll horizontally. Shift, then scroll the mouse wheel up for left, down for right Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control, Option, or the Command key instead of the Shift key. If you are using a MacBook, you might need to plug in a USB keyboard to use the F14 key combination.
Enter data on a sheetTo do this Press Edit the selected cell. F2 Complete a cell entry and move forward in the selection. Return Start a new line in the same cell. Option+Return or Control+Option+Return Fill the selected cell range with the text that you type. +Returnor Control+Return Complete a cell entry and move up in the selection. Shift+Return Complete a cell entry and move to the right in the selection. Tab key Complete a cell entry and move to the left in the selection. Shift+Tab Cancel a cell entry. Esc Delete the character to the left of the insertion point or delete the selection. Delete Delete the character to the right of the insertion point or delete the selection. Note: Some smaller keyboards do not have this key. On a MacBook, Fn+Delete Delete text to the end of the line. Note: Some smaller keyboards do not have this key. Control+ On a MacBook, Control+Fn+Delete Move one character up, down, left, or right. Arrow keys Move to the beginning of the line. Home Insert a note. Shift+F2 Open and edit a cell note. Shift+F2 Insert a threaded comment. +Shift+F2Open and reply to a threaded comment. +Shift+F2Fill down. Control+D Fill to the right. Control+R Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column. Control+E Define a name. Control+L Work in cells or the Formula barTo do this Press Edit the selected cell. F2 Expand or collapse the formula bar. Control+Shift+U Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents. Delete Complete a cell entry. Return Enter a formula as an array formula. Shift+ +Returnor Control+Shift+Return Cancel an entry in the cell or formula bar. Esc Display the Formula Builder after you type a valid function name in a formula Control+A Insert a hyperlink. +Kor Control+K Edit the active cell and position the insertion point at the end of the line. Control+U Open the Formula Builder. Shift+F3 Calculate the active sheet. Shift+F9 Display the context menu. Shift+F10 Start a formula. Equal sign ( = ) Toggle the formula reference style between absolute, relative, and mixed. +Tor F4 Insert the AutoSum formula. Shift+ +TEnter the date. Control+Semicolon (;) Enter the time. +Semicolon (;)Copy the value from the cell above the active cell into the cell or the formula bar. Control+Shift+Inch mark/Straight double quote (") Alternate between displaying cell values and displaying cell formulas. Control+Grave accent (`) Copy a formula from the cell above the active cell into the cell or the formula bar. Control+Apostrophe (') Display the AutoComplete list. Option+Down arrow key Define a name. Control+L Open the Smart Lookup pane. Control+Option+ +LFormat and edit dataTo do this Press Edit the selected cell. F2 Create a table. +Tor Control+T Insert a line break in a cell. +Option+Returnor Control+Option+Return Insert special characters like symbols, including emoji. Control+ +SpacebarIncrease font size. Shift+ +Right angle bracket (>)Decrease font size. Shift+ +Left angle bracket (<)Align center. +EAlign left. +LDisplay the Modify Cell Style dialog box. Shift+ +LDisplay the Format Cells dialog box. +1Apply the general number format. Control+Shift+Tilde (~) Apply the currency format with two decimal places (negative numbers appear in red with parentheses). Control+Shift+Dollar sign ($) Apply the percentage format with no decimal places. Control+Shift+Percent sign (%) Apply the exponential number format with two decimal places. Control+Shift+Caret (^) Apply the date format with the day, month, and year. Control+Shift+Number sign (#) Apply the time format with the hour and minute, and indicate AM or PM. Control+Shift+At symbol (@) Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values. Control+Shift+Exclamation point (!) Apply the outline border around the selected cells. +Option+Zero (0)Add an outline border to the right of the selection. +Option+Right arrow keyAdd an outline border to the left of the selection. +Option+Left arrow keyAdd an outline border to the top of the selection. +Option+Up arrow keyAdd an outline border to the bottom of the selection. +Option+Down arrow keyRemove outline borders. +Option+HyphenApply or remove bold formatting. +BApply or remove italic formatting. +IApply or remove underline formatting. +UApply or remove strikethrough formatting. Shift+ +XHide a column. +Right parenthesis ())or Control+Right parenthesis ()) Unhide a column. Shift+ +Right parenthesis ())or Control+Shift+Right parenthesis ()) Hide a row. +Left parenthesis (()or Control+Left parenthesis (() Unhide a row. Shift+ +Left parenthesis (()or Control+Shift+Left parenthesis (() Edit the active cell. Control+U Cancel an entry in the cell or the formula bar. Esc Edit the active cell and then clear it or delete the preceding character in the active cell as you edit the cell contents. Delete Paste text into the active cell. +VComplete a cell entry Return Give selected cells the current cell's entry. +Returnor Control+Return Enter a formula as an array formula. Shift+ +Returnor Control+Shift+Return Display the Formula Builder after you type a valid function name in a formula. Control+A Select cells, columns, or rowsTo do this Press Extend the selection by one cell. Shift+Arrow key Extend the selection to the last nonblank cell in the same column or row as the active cell. Shift+ +Arrow keyExtend the selection to the beginning of the row. Shift+Home Extend the selection to the beginning of the sheet. Control+Shift+Home Extend the selection to the last cell used Control+Shift+End Select the entire column. Control+Spacebar (*) Select the entire row. Shift+Spacebar Select the current region or entire sheet. Press more than once to expand the selection. +ASelect only visible cells. Shift+ +Asterisk (*)Select only the active cell when multiple cells are selected. Shift+Delete Extend the selection down one screen. Shift+Page down Extend the selection up one screen Shift+Page up Alternate between hiding objects, displaying objects, Control+6 Turn on the capability to extend a selection F8 Add another range of cells to the selection. Shift+F8 Select the current array, which is the array that the Control+Forward slash (/) Select cells in a row that don't match the value Control+Backward slash (\) Select only cells that are directly referred to by formulas in the selection. Control+Shift+Left bracket ([) Select all cells that are directly or indirectly referred to by formulas in the selection. Control+Shift+Left brace ({) Select only cells with formulas that refer directly to the active cell. Control+Right bracket (]) Select all cells with formulas that refer directly or indirectly to the active cell. Control+Shift+Right brace (}) Work with a selectionTo do this Press Copy a selection. +Cor Control+V Paste a selection. +Vor Control+V Cut a selection. +Xor Control+X Clear a selection. Delete Delete the selection. Control+Hyphen Undo the last action. +ZHide a column. +Right parenthesis ())or Control+Right parenthesis ()) Unhide a column. +Shift+Right parenthesis ())or Control+Shift+Right parenthesis ()) Hide a row. +Left parenthesis (()or Control+Left parenthesis (() Unhide a row. +Shift+Left parenthesis (()or Control+Shift+Left parenthesis (() Move selected rows, columns, or cells. Hold the Shift key while you drag a selected row, column, or selected cells to move the selected cells and drop to insert them in a new location. If you don't hold the Shift key while you drag and drop, the selected cells will be cut from the original location and pasted to the new location (not inserted). Move from top to bottom within the selection (down). * Return Move from bottom to top within the selection (up). * Shift+Return Move from left to right within the selection, Tab key Move from right to left within the selection, Shift+Tab Move clockwise to the next corner of the selection. Control+Period (.) Group selected cells. +Shift+KUngroup selected cells. +Shift+J* These shortcuts might move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, select Excel > Preferences > Edit, and then, in After pressing Return, move selection, select the direction you want to move to. Use chartsTo do this Press Insert a new chart sheet. * F11 Cycle through chart object selection. Arrow keys Sort, filter, and use PivotTable reportsTo do this Press Open the Sort dialog box. +Shift+RAdd or remove a filter. +Shift+For Control+Shift+L Display the Filter list or PivotTable page Option+Down arrow key Outline dataTo do this Press Display or hide outline symbols. Control+8 Hide selected rows. Control+9 Unhide selected rows. Control+Shift+Left parenthesis (() Hide selected columns. Control+Zero (0) Unhide selected columns. Control+Shift+Right parenthesis ()) Use function key shortcutsExcel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences, so you don't have to press the Fn key every time you use a function key shortcut. Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, you would press Fn+F12. If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to . The following table provides the function key shortcuts for Excel for Mac. To do this Press Display the Help window. F1 Edit the selected cell. F2 Insert a note or open and edit a cell note. Shift+F2 Insert a threaded comment or open and reply to a threaded comment. +Shift+F2Open the Save dialog box. Option+F2 Open the Formula Builder. Shift+F3 Open the Define Name dialog box. +F3Close a window or a dialog box. +F4Display the Go To dialog box. F5 Display the Find dialog box. Shift+F5 Move to the Search Sheet dialog box. Control+F5 Switch focus between the worksheet, ribbon, task pane, and status bar. F6 or Shift+F6 Check spelling. F7 Open the thesaurus. Shift+F7 Extend the selection. F8 Add to the selection. Shift+F8 Display the Macro dialog box. Option+F8 Calculate all open workbooks. F9 Calculate the active sheet. Shift+F9 Minimize the active window. Control+F9 Display the context menu, or "right click" menu. Shift+F10 Display a pop-up menu (on object button menu), such as by clicking the button after you paste into a sheet. Option+Shift+F10 Maximize or restore the active window. Control+F10 Insert a new chart sheet.* F11 Insert a new sheet.* Shift+F11 Insert an Excel 4.0 macro sheet. +F11Open Visual Basic. Option+F11 Display the Save As dialog box. F12 Display the Open dialog box. +F12Open the Power Query Editor Option+F12 Change function key preferences with the mouse
DrawingTo do this Press Toggle Drawing mode on and off. +Control+ZSee alsoExcel help & learning This article describes the keyboard shortcuts in Excel for iOS. Notes:
In this topicNavigate the worksheetTo do this Press Move one cell to the right. Tab key Move one cell up, down, left, or right. Arrow keys Move to the next sheet in the workbook. Option+Right arrow key Move to the previous sheet in the workbook. Option+Left arrow key Format and edit dataTo do this Press Apply outline border. +Option+0Remove outline border. +Option+Hyphen (-)Hide column(s). +0Hide row(s). Control+9 Unhide column(s). Shift+ +0 or Shift+Control+Right parenthesis ())Unhide row(s). Shift+Control+9 or Shift+Control+Left parenthesis (() Work in cells or the formula barTo do this Press Move to the cell on the right. Tab key Move within cell text. Arrow keys Copy a selection. +CPaste a selection. +VCut a selection. +XUndo an action. +ZRedo an action. +Y or +Shift+ZApply bold formatting to the selected text. +BApply italic formatting to the selected text. +IUnderline the selected text. +USelect all. +ASelect a range of cells. Shift+Left or Right arrow key Insert a line break within a cell. +Option+Return or Control+Option+ReturnMove the cursor to the beginning of the current line within a cell. +Left arrow keyMove the cursor to the end of the current line within a cell. +Right arrow keyMove the cursor to the beginning of the current cell. +Up arrow keyMove the cursor to the end of the current cell. +Down arrow keyMove the cursor up by one paragraph within a cell that contains a line break. Option+Up arrow key Move the cursor down by one paragraph within a cell that contains a line break. Option+Down arrow key Move the cursor right by one word. Option+Right arrow key Move the cursor left by one word. Option+Left arrow key Insert an AutoSum formula. Shift+ +TSee alsoExcel help & learning This article describes the keyboard shortcuts in Excel for Android. Notes:
In this topicNavigate the worksheetTo do this Press Move one cell to the right. Tab key Move one cell up, down, left, or right. Up, Down, Left, or Right arrow key Work with cellsTo do this Press Save a worksheet. Control+S Copy a selection. Control+C Paste a selection. Control+V Cut a selection. Control+X Undo an action. Control+Z Redo an action. Control+Y Apply bold formatting. Control+B Apply italic formatting. Control+I Apply underline formatting. Control+U Select all. Control+A Find. Control+F Insert a line break within a cell. Alt+Enter
See alsoExcel help & learning This article describes the keyboard shortcuts in Excel for the web. Notes:
In this articleQuick tips for using keyboard shortcuts with Excel for the web
Frequently used shortcutsThese are the most frequently used shortcuts for Excel for the web. To do this Press Go to a specific cell. Ctrl+G Move down. Page down or Down arrow key Move up. Page up or Up arrow key Print a workbook. Ctrl+P Copy selection. Ctrl+C Paste selection. Ctrl+V Cut selection. Ctrl+X Undo action. Ctrl+Z Open workbook. Ctrl+O Close workbook. Ctrl+W Open the Save As dialog box. Alt+F2 Use Find. Ctrl+F or Shift+F3 Apply bold formatting. Ctrl+B Open the context menu.
Jump to Search or Tell me. Alt+Q Repeat Find downward. Shift+F4 Repeat Find upward. Ctrl+Shift+F4 Insert a chart. Alt+F1 Display the access keys (ribbon commands) on the classic ribbon when using Narrator. Alt+Period (.) Access keys: Shortcuts for using the ribbonExcel for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel for the web. In Excel for the web, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key, R. Note: To learn how to override the browser's Alt-based ribbon shortcuts, go to . If you're using Excel for the web on a Mac computer, press Control+Option to start.
Go to the access keys for the ribbonTo go directly to a tab on the ribbon, press one of the following access keys: To do this Press Go to the Search or Tell Me field on the ribbon and type a search term. Alt+Windows logo key, Q Open the File menu. Alt+Windows logo key, F Open the Home tab and format text and numbers or use other tools such as Sort & Filter. Alt+Windows logo key, H Open the Insert tab and insert a function, table, chart, hyperlink, or threaded comment. Alt+Windows logo key, N Open the Data tab and refresh connections or use data tools. Alt+Windows logo key, A Open the Review tab and use the Accessibility Checker or work with threaded comments and notes. Alt+Windows logo key, R Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers. Alt+Windows logo key, W Work in the ribbon tabs and menusThe shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus. To do this Press Select the active tab of the ribbon and activate the access keys. Alt+Windows logo key. To move to a different tab, use an access key or the Tab key. Move the focus to commands on the ribbon. Enter, then the Tab key or Shift+Tab Activate a selected button. Spacebar or Enter Open the list for a selected command. Spacebar or Enter Open the menu for a selected button. Alt+Down arrow key When a menu or submenu is open, move to the next command. Esc Keyboard shortcuts for editing cellsTip: If a spreadsheet opens in the Viewing mode, editing commands won’t work. To switch to Editing mode, press Alt+Windows logo key, Z, M, E. To do this Press Insert a row above the current row. Alt+Windows logo key, H, I, R Insert a column to the left of the current column. Alt+Windows logo key, H, I, C Cut selection. Ctrl+X Copy selection. Ctrl+C Paste selection. Ctrl+V Undo an action. Ctrl+Z Redo an action. Ctrl+Y Start a new line in the same cell. Alt+Enter Insert a hyperlink. Ctrl+K Insert a table. Ctrl+L Insert a function. Shift+F3 Increase font size. Ctrl+Shift+Right angle bracket (>) Decrease font size. Ctrl+Shift+Left angle bracket (<) Apply a filter. Alt+Windows logo key, A, T Re-apply a filter. Ctrl+Alt+L Toggle AutoFilter on and off. Ctrl+Shift+L Keyboard shortcuts for entering dataTo do this Press Complete cell entry and select the cell below. Enter Complete cell entry and select the cell above. Shift+Enter Complete cell entry and select the next cell in the row. Tab key Complete cell entry and select the previous cell in the row. Shift+Tab Cancel cell entry. Esc Keyboard shortcuts for editing data within a cellTo do this Press Edit the selected cell. F2 Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula. F4 Clear the selected cell. Delete Clear the selected cell and start editing. Backspace Go to beginning of cell line. Home Go to end of cell line. End Select right by one character. Shift+Right arrow key Select to the beginning of cell data. Shift+Home Select to the end of cell data. Shift+End Select left by one character. Shift+Left arrow key Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key Insert the current date. Ctrl+Semicolon (;) Insert the current time. Ctrl+Shift+Semicolon (;) Copy a formula from the cell above. Ctrl+Apostrophe (') Copy the value from the cell above. Ctrl+Shift+Apostrophe (') Insert a formula argument. Ctrl+Shift+A Keyboard shortcuts for formatting cellsTo do this Press Apply bold formatting. Ctrl+B Apply italic formatting. Ctrl+I Apply underline formatting. Ctrl+U Paste formatting. Shift+Ctrl+V Apply the outline border to the selected cells. Ctrl+Shift+Ampersand (&) Apply the number format. Ctrl+Shift+1 Apply the time format. Ctrl+Shift+2 Apply the date format. Ctrl+Shift+3 Apply the currency format. Ctrl+Shift+4 Apply the percentage format. Ctrl+Shift+5 Apply the scientific format. Ctrl+Shift+6 Apply outside border. Ctrl+Shift+7 Open the Number Format dialog box. Ctrl+1 Keyboard shortcuts for moving and scrolling within worksheetsTo do this Press Move up one cell. Up arrow key or Shift+Enter Move down one cell. Down arrow key or Enter Move right one cell. Right arrow key or Tab key Go to the beginning of the row. Home Go to cell A1. Ctrl+Home Go to the last cell of the used range. Ctrl+End Move down one screen (28 rows). Page down Move up one screen (28 rows). Page up Move to the edge of the current data region. Ctrl+Right arrow key or Ctrl+Left arrow key Move between ribbon and workbook content. Ctrl+F6 Move to a different ribbon tab. Tab key Press Enter to go to the ribbon for the tab. Insert a new sheet. Shift+F11 Switch to the next sheet. Alt+Ctrl+Page down Switch to the next sheet (when in Microsoft Teams or a browser other than Chrome). Ctrl+Page down Switch to the previous sheet. Alt+Ctrl+Page up Switch to previous sheet (when in Microsoft Teams or a browser other than Chrome). Ctrl+Page up Keyboard shortcuts for working with objectsTo do this Press Open menu or drill down. Alt+Down arrow key Close menu or drill up. Alt+Up arrow key Follow hyperlink. Ctrl+Enter Open a note for editing. Shift+F2 Open and reply to a threaded comment. Ctrl+Shift+F2 Rotate an object left. Alt+Left arrow key Rotate an object right. Alt+Right arrow key Keyboard shortcuts for working with cells, rows, columns, and objectsTo do this Press Select a range of cells. Shift+Arrow keys Select an entire column. Ctrl+Spacebar Select an entire row. Shift+Spacebar Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key Add a non-adjacent cell or range to a selection. Shift+F8 Insert cells, rows, or columns. Ctrl+Plus sign (+) Delete cells, rows, or columns. Ctrl+Minus sign (-) Hide rows. Ctrl+9 Unhide rows. Ctrl+Shift+9 Hide columns Ctrl+0 Unhide columns Ctrl+Shift+0 Keyboard shortcuts for moving within a selected rangeTo do this Press Move from top to bottom (or forward through the selection). Enter Move from bottom to top (or back through the selection). Shift+Enter Move forward through a row (or down through a single-column selection). Tab key Move back through a row (or up through a single-column selection). Shift+Tab Move to an active cell. Shift+Backspace Move to an active cell and keep the selection. Ctrl+Backspace Rotate the active cell through the corners of the selection. Ctrl+Period (.) Move to the next selected range. Ctrl+Alt+Right arrow key Move to the previous selected range. Ctrl+Alt+Left arrow key Extend selection to the last used cell in the sheet. Ctrl+Shift+End Extend selection to the first cell in the sheet. Ctrl+Shift+Home Keyboard shortcuts for calculating dataTo do this Press Calculate workbook (refresh). F9 Perform full calculation. Ctrl+Shift+Alt+F9 Refresh external data. Alt+F5 Refresh all external data. Ctrl+Alt+F5 Apply Auto Sum. Alt+Equal sign ( = ) Apply Flash Fill. Ctrl+E Accessibility Shortcuts Menu (Alt+Shift+A)Access the common features quickly by using the following shortcuts: To do this Press Cycle between landmark regions. Ctrl+F6 or Ctrl+Shift+F6 Move within a landmark region. Tab key or Shift+Tab Go to the Search or Tell Me field to run any command. Alt+Q Display or hide Key Tips or access the ribbon. Alt+Windows logo key Edit the selected cell. F2 Go to a specific cell. Ctrl+G Move to another worksheet in the workbook. Ctrl+Alt+Page up or Ctrl+Alt+Page down Open the context menu. Shift+F10 or Windows Menu key Read row header. Ctrl+Alt+Shift+T Read row until an active cell. Ctrl+Alt+Shift+Home Read row from an active cell. Ctrl+Alt+Shift+End Read column header. Ctrl+Alt+Shift+H Read column until an active cell. Ctrl+Alt+Shift+Page up Read column from an active cell. Ctrl+Alt+Shift+Page down Open a list of moving options within a dialog box. Ctrl+Alt+Spacebar Control keyboard shortcuts in Excel for the web by overriding browser keyboard shortcutsExcel for the web works in a browser. Browsers have keyboard shortcuts, some of which conflict with shortcuts that work in Excel on the desktop. You can control these shortcuts, so they work the same in both versions of Excel by changing the Keyboard Shortcuts settings. Overriding browser shortcuts also enables you to open the Excel for the web Help by pressing F1.
See alsoExcel help & learning Technical support for customers with disabilitiesMicrosoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. What is the shortcut key to create a chart from selected data?F11. This shortcut key is used to create a chart from selected data.
What is the keyboard shortcut key to create a chart from the selected cells in MS Excel 2010?F11 − Creates chart from the selected data. Ctrl + Shift + ; − Enters the current time. Ctrl + ; − Enters the current date. Alt + Shift + F1 − Inserts New Worksheet.
Which key is used to create charts?Steps to create a chart by F11 key : Select cell A1 and press the key F11 on your keyboard. By default column chart will get created in the new worksheet.
Which tab allows you to create a chart from selected data excel?On the Insert tab, in the Illustrations group, click Chart. In the Insert Chart dialog box, click a chart, and then click OK. Enter your data into the spreadsheet that automatically opens with the chart. The chart will update to match the data after you finish typing data into one cell and move to the next.
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